Annual Obligation

CHAPTER BYLAWS ACKNOWLEDGEMENT

1.  I confirm that I am a member of the above referenced chapter of Alpha Chi Omega.

2.  I understand that membership in the chapter is a privilege.

3.  I have been given a copy, or received an electronic copy, or had the opportunity to read a copy of the chapter bylaws in effect for this year. I have read the bylaws and had the opportunity to ask, and have answered, any and all questions I have concerning the bylaws.

4.  I understand that the bylaws set forth obligations and responsibilities arising from my membership in the Chapter.  

5.  I understand that the Chapter Relations and Standards Board have been charged with the responsibility of upholding the bylaws and, should I choose not to conduct myself in accordance with the bylaws, the Chapter Relations and Standards Board may take action in regard to my membership in the Chapter.
ANTI-HAZING CONTRACT

STATEMENT OF POSITION: Hazing

Alpha Chi Omega does not condone unkind, undignified or humiliating activities. Members of Alpha Chi Omega shall not conduct hazing activities. Chapters of Alpha Chi Omega must include in their bylaws a statement prohibiting hazing and/or demeaning activities.
 
I, the undersigned, attest to the fact that the above position on hazing/humiliating activities has been read.
 
I understand that absolutely no hazing/humiliating activities are to occur at any time.  Violation of this contract could result in disciplinary action of my chapter and/or individual members by National Council.
 
I understand that I am personally responsible for the enforcement of this contract.
STATEMENT OF OBLIGATION

As a member of Alpha Chi Omega Fraternity, I promise to accept the responsibilities of lifelong membership in the Fraternity.
I am knowledgeable of the standards of Alpha Chi Omega and my chapter's bylaws, and I agree to abide by them.
 
I will strive to live by the high standards and precepts of sisterhood as referenced in the member code of conduct of Alpha Chi Omega. I will strive to achieve my academic potential, exemplify high moral character, meet my financial obligations, share my leadership abilities and demonstrate personal development. Further, I will hold in confidence the business of my chapter and the Ritual of Alpha Chi Omega.
 
I understand that the chapter relations and standards board of my chapter has been empowered by the chapter with the responsibility of upholding the chapter bylaws. I understand that if my conduct is inconsistent with the standards set forth in the chapter bylaws, or the member code of conduct, I will be held accountable in accordance with the policies of Alpha Chi Omega, Alpha Chi Omega governing documents and my chapter’s bylaws.
  
I understand that membership in Alpha Chi Omega is for a lifetime, and I will strive to remain connected with the Fraternity throughout my life.
Financial Responsibility Agreement

Financial responsibility is one of Alpha Chi Omega's five membership standards and is an expectation of collegiate members. The following statements should indicate to you the serious nature of a delinquent account.  Any failure to meet your financial responsibilities to your chapter or to the national Fraternity will result, among other things, in action being taken against your membership standing.
 
Responsibility for Keeping My Billing Address Updated
1. Each member must provide a current billing address to the vice president finance. If a member's billing address changes, she is responsible for updating her address with the vice president finance.
 
Responsibility for Promptly Paying My Financial Obligations
2. All members must pay invoices when due.   Member payment plans can be approved at the discretion of the vice president finance and the chapter advisor or finance advisor.
 
The Consequences If I Do Not Make Payments When Due
3. If payment is not made when due, my payment will be considered late and I will be subject to the financial suspension process. The member has 45 days from the date the bill was issued in which to resolve any unpaid balances that are due.
4. If a lifetime member has not resolved any unpaid balances within 45 days of the date an individual bill has been issued, the vice president finance shall issue a Form C92, Notice of Financial Suspension by the chapter. This can also be issued by the chapter advisor, finance advisor or national representative to the member.  Copies of the applicable Form C92 along with all billings and any other financial records pertaining to the member, must be submitted promptly to headquarters.  Upon issuance of Form C92, the member is placed on financial suspension.
5. If a new member has not resolved any unpaid balances prior to the initiation ceremony, the new member will be released from membership in Alpha Chi Omega and issued a C59, Release of Member. Upon issuance of Form C59, the new member is released from membership.
 
When Lifetime Members Are Placed On Financial Suspension
6. Members placed on financial suspension are not in good standing and shall not participate in any collegiate, alumnae, Panhellenic or national Fraternity activities while the financial suspension is in effect.
 
Seeking Reinstatement from Financial Suspension
7. An active collegiate member is eligible for reinstatement after she pays her debt in full to the chapter and the reinstatement fee to Alpha Chi Omega headquarters.  Members are only reinstated twice per year: January 1 and August 1. 
 
8. A collegiate member who wishes to be reinstated from financial suspension is required to pay a reinstatement fee of $25 or 10% of the debt, whichever is greater, to the fraternity, plus the entire amount of outstanding indebtedness to collegiate chapters, alumnae chapters and the national organization (Fraternity, Foundation). The reinstatement fee for financially suspended members who are no longer collegians is $299 plus 10% of the debt.  Because the reinstatement fee for members placed on financial suspension is set annually by the National Council, members should confirm the reinstatement fee with headquarters at the time the application for reinstatement is made.
 
Member Resignation and Financial Obligations
9. If a member chooses to resign, she must submit either Form C5-D Request for Resignation or electronic communication that indicates her intent to resign to the chapter advisor, chapter president, vice president chapter relations and standards, province collegiate chair, national representative or headquarters. If a member does not have access to Form C5-D, she may submit her resignation in writing, including an email, to any of the above parties. If a member resigns, she is responsible for any outstanding debt to the chapter. When a member resigns owing a debt to the chapter, a copy of the member’s bill is attached to the resignation form and she becomes a resigned member owing money.  
 
Alpha Chi Omega does not prorate bills or refund dues and fees.  Members who wish to resign their membership in Alpha Chi Omega are responsible for all monies owed to the chapter.
 
A Lifetime Member Seeking Reinstatement from Resignation
10. An active collegiate member may not be reinstated from resignation during the time she is an undergraduate student at the college or university where she was a member at the time she resigned.
11. A member who wishes to be reinstated from resignation is required to pay a reinstatement fee of $299 plus the entire amount of outstanding indebtedness to collegiate chapters, alumnae chapters and the national organization (Fraternity, Foundation, National Housing Corporation). Because the reinstatement fee for members who resigned is set annually by the National Council, members should confirm the reinstatement fee with headquarters at the time the application for reinstatement is made.
 
My Housing-Related Responsibilities
12. If a member is a party to any lease, agreement or other contract related to housing, the member's obligations under this financial responsibility agreement are in addition to those set forth in any lease, agreement or other contract related to housing under which the member is obligated. A member who terminates her membership prior to the completion of the lease agreement is responsible for all money owed to the chapter, regardless of the reason for the termination
  
13. Alpha Chi Omega does not provide insurance coverage for the personal property of members.  Members who keep personal belongings in Alpha Chi Omega facilities or on Alpha Chi Omega property are expected to obtain private insurance covering their personal belongings.
 
Other Membership Actions
14. If a member’s status in Alpha Chi Omega is terminated by the chapter through the disciplinary suspension or expulsion processes, that member must pay all dues and fees owed to the chapter.
 
Alpha Chi Omega does not prorate bills or refund dues and fees.  Any member who has their membership terminated is responsible for all monies owed to the chapter.  Any unpaid debt to the chapter that a member owes could result in financial suspension or be subject for the person to be sent to collections.  The reinstatement fee from disciplinary suspension is $299. Because the reinstatement fee is set annually by the National Council, members should confirm the reinstatement fee with headquarters at the time the application for reinstatement is made.
 
Other
15. In the event of non-payment on any unpaid balance, you will be held liable for collection costs including but not limited to: collection agency fees, reasonable attorney fees and court costs. Unpaid balances are subject to interest at a rate of 1.5% per month beginning from the last payment date or date of financial suspension. Unpaid balances shall also be subject to credit bureau reporting.
 
16. I have read this financial responsibility agreement, and I fully understand my financial responsibilities to the collegiate chapter of which I am a member and Alpha Chi Omega Fraternity.
CLAIMS AND DISPUTE RESOLUTION PROGRAM

The Alpha Chi Omega Fraternity claims and dispute resolution program binds individual members and the Fraternity to handle problems through a series of measures designed to bring timely resolution. It is a process for claims and grievances to be objectively considered and resolved without forcing the member to resort to courts of law. It can save time, money and energy for both parties. By implementing this program, which will be ongoing throughout your lifetime membership, Alpha Chi Omega Fraternity is joining the ranks of many other successful, diverse organizations with similar programs.
 
While our members and Alpha Chi Omega Fraternity retain all legal rights and remedies under this program, members and Alpha Chi Omega Fraternity are both waiving all rights which either may have with regard to trial by jury for personal injury, property damage, contract or any other related matters in state or federal court. This plan covers any legal or equitable claim for personal injury, property damage, equity or breach of contract, arising out of any tort statute, contract or law. Therefore, instead of pursuing any kind of claim or dispute between members and Alpha Chi Omega Fraternity in a court of law, all parties agree to have an independent arbitrator resolve those issues in a private forum.
 
Your decision to continue as a member in Alpha Chi Omega Fraternity after August 1, 2015 means you have agreed to the program as it is written, and are bound by the terms of it. A copy of the program is here. We encourage you to take time to review the terms of the program.
I accept the terms in the above agreement.

I accept the terms in the above agreement.

I accept the terms in the above agreement.

I accept the terms in the above agreement.

I accept the terms in the above agreement.

Please agree to your annual obligations. If you wish to have printed record of your annual obligations, you must print before submitting.

© 2018 Alpha Chi Omega.  All Rights Reserved.
Alpha Chi Omega Headquarters
5939 Castle Creek Parkway N. Dr.
Indianapolis, IN 46250

Phone: 317.579.5050
Fax: 317.579.5051
Email: info@alphachiomega.org