Career Opportunities

Alpha Chi Omega seeks bright, enthusiastic people to join our staff.


 
Headquarters Staff Opportunities
Working at Alpha Chi Omega is more than a job. It’s a chance to work with talented coworkers, an opportunity to interact with amazing volunteers and collegians, and a way to make an impact in shaping generations of real, strong women.
 
Our headquarters is a fast-paced, fun and collegial environment where we live Alpha Chi Omega’s values daily. Several of our positions include opportunities to travel, and all of them allow you to meet and interact with outstanding members across the country through phone, online platforms and in person.
 
 

Current Openings

Chapter Consultants | Collegiate Experience | Lifetime Engagement | Education & Leadership Initiatives | Foundation | Housing | Marketing & Communications | Operations | Finance | Information Systems | Executive | Human Resources | Pearl Stone Partners
 


Collegiate Experience

Assistant Director of Chapter Development

A member of the collegiate experience team, the assistant director of chapter development manages the alignment of chapters in the advancement program to Alpha Chi Omega’s mission, values and vision. Additionally, this position provides oversight for the development and implementation of coaching strategies for advancement chapters in order to deliver strategy and operational effectiveness in all matters.  
 
Key Duties

  • Accountable for evaluating and maintaining all chapter advancement programs, resources and services delivered by the collegiate growth team.
  • Ensures chapter advancement strategies are cost effective, market and industry appropriate and consistent.
  • Supervises the chapter advancement lead specialist and provides oversight of the chapter advancement specialist team.
  • Provides support and assistance to advancement chapters, chapters on benchmarks and chapters established within the past three to five years by maintaining alignment with priority plan expectations. Routinely communicates with collegians and alumnae volunteers in chapter advancement work. Assist in positive inter-agency working relationships with multiple departments to fulfill chapter goals and objectives.
  • Evaluates progress of chapters to determine goals and strategies for success.
  • Mentors and trains as a cornerstone to the employee development process.
  • Develops and manages to an annual budget and is accountable for ensuring results.
  • Performs other special assignments and responsibilities as assigned.

 
Skills and Competencies

  • Bachelor’s degree required.
  • Minimum of 2 years experience working with or knowledge of fraternities and sororities.
  • Experience with multi-site entities and working with remote/offsite employees and volunteers.
  • Strong service orientation, outstanding presentation skills, professionalism and discretion.
  • Excellent organization skills, self-discipline, attention to detail and communication skills.
  • Works with a sense of urgency, is able to manage multiple initiatives simultaneously in a rapidly changing environment.
  • Advanced computer skills and proficiency with Microsoft Office products; technical aptitude to learn internal systems and required packages.
  • Demonstrates a positive, problem-solving mindset and a collaborative spirit.
  • Willingness to travel and attend evening and weekend functions on behalf of Alpha Chi Omega.
  • Membership in Alpha Chi Omega or other fraternity/sorority affiliation is preferred.

 
For immediate consideration, please send résumé and cover letter to careers@alphachiomega.org
 


Foundation

Foundation Operations Specialist
The Foundation operations specialist is an integral member of the Foundation team, supporting fundraising and development initiatives and bolstering organizational efficiency and effectiveness. The position reports directly to the chief development officer, contributing to successful results and attainment of the Foundation’s annual and strategic goals.

Key Duties
 
  • Fields incoming telephone calls and written correspondence for the department and liaises with donors, volunteers and staff.
  • Develops and manages support processes and procedures.
  • Manages confidential and sensitive information; works with the board chair, chief executive officer and chief development officer to coordinate Foundation board meetings, including logistics planning, preparation of agendas and accurate maintenance of meeting minutes and governing documents.
  • Responsible for accurate and timely submission of required filings of governing documents with state and federal agencies, including liaising with legal counsel for filing of state fundraising registrations.
  • Manages timely and accurate processing of all gifts, including timely acknowledging and receipting.
  • Manages pledge reminder and corporate matching gift programs.
  • Accountable for integrity and quality of the fundraising module of the database.
  • Liaises with database solution provider and IT staff to resolve operational errors in the database.
  • Responsible for daily maintenance of donor management system, including gift processing, contact management and troubleshooting.
  • Builds and generates queries and exports for donor mailing lists, such as newsletters, direct mail and event invitations.
  • Provides logistical support in planning and executing Foundation events and programs.
  • Ensures effective administration of the chapter fundraising program, including timely and accurate processing of applications, gifts and grants.
  • Researches and develops comprehensive donor profile information.
  • Supports fundraising staff in prospect research and identification.
  • Responsible for first approvals and tracking of Foundation expenses.
  • Supports a values-driven, success-oriented and accountable organizational culture.
  • Ensures compliance with organizational policies, IRS guidelines, fundraising ethical guidelines and state and federal laws in administering of the Foundation’s operations.
  • Performs special assignments and responsibilities as assigned.
     
Skills and Competencies
  • Two or more years of progressive experience in nonprofit fundraising.
  • Strong service orientation, professionalism, confidentiality and discretion.
  • Strong attention to detail and accuracy.
  • Excellent organizational skills, self-discipline, attention to detail and communication skills.
  • Works with a sense of urgency, with the ability to manage multiple programs and priorities simultaneously in a rapidly-changing, deadline-driven environment.
  • Advanced computer skills and proficiency with Microsoft Office Suite; technical aptitude to learn internal systems and required packages; experience with iMIS or similar donor management system preferred.
  • Bachelor’s degree in nonprofit management, business, communications or related field required. Those without bachelor’s degree but with equivalent professional experience will be considered.

For immediate consideration, please send résumé and cover letter to careers@alphachiomega.org

 Executive

 

Executive Assistant 

The Executive Assistant provides direct administrative support for the chief executive officer and designated governing leadership. This position proactively manages various administrative responsibilities, scheduling, arrangements and event logistics, information preparation, written communication and documentation in such a way that enables the CEO and governing leadership to focus on strategic responsibilities.

Key Duties

  • Serves as executive assistant and primary point of contact for the chief executive officer; ensures effective use of time and interactions with staff and stakeholders.
  • Anticipates executive support needs and proactively prepares materials for meetings, appointments, telephone calls, conferences, correspondence, etc.
  • Manages a wide variety of administrative and executive support tasks such as sending and receiving mail and email; scanning, indexing, faxing, printing, copying and filing documents; scheduling meetings and calls, etc.
  • Manages and maintains CEO calendar; provides executive support for senior staff calendaring as requested.
  • Completes CEO event registration, travel planning and arrangements and associated documentation.
  • Writes and edits documents as assigned; conducts research and prepares detailed analytical reports as requested.
  • Administers contract signature procurement and tracking process.
  • Manages CEO expense reporting and invoice approval process.
  • Maintains confidentiality of sensitive information.
  • Conducts research, analyzes information and summarizes findings.
  • Facilitates staff completion of industry surveys; manages timely submission and communication.
  • Prepares correspondence among industry partners.
  • Supports board members in industry event registration, ambassador travel management and travel arrangements, and preparation of associated documentation.
  • Coordinates contributions, memorials, congratulatory gifts/awards, service awards and recognition for key stakeholders.
  • Creates and reviews board-generated documentation for board meetings.
  • Represents Alpha Chi Omega at appropriate industry and trade groups and events as approved.
  • Promotes a culture of continuous improvement including identification and implementation of best practices and lessons learned.
  • Supports and contributes to identified annual strategic plan initiatives; leading projects as assigned.
  • Embraces technological innovations and seeks ways to improve performance and productivity.
  • Performs other special assignments and responsibilities as assigned.


Skills and Competencies

  • Minimum of three years of experience providing executive-level support is required, experience supporting governing boards is desired.
  • Ability to anticipate executive and board member needs and adapt quickly to change. 
  • Strong critical thinking/analytical skills, collaboration, attention to detail, and organizational skills.
  • Ability to work independently, coordinate multiple tasks and manage time effectively.
  • Outstanding verbal and written communication skills, including presentation skills.
  • Strong pro-active, customer-, and solution-oriented mindset.
  • Ability to work productively with a diverse team and demonstrate leadership.
  • Advanced skills with Microsoft Office 365 and associated applications, including Outlook, Word, Excel, PowerPoint and Skype.
  • Possess acumen with calendar management, travel booking, conference call/meeting scheduling, expense reimbursement, invoice payment, and sensitive document management.
  • Ability to interact effectively via all mediums including phone, video chat, written communication, and in person.
  • Prior employment experience working in a non-profit and/or membership organization is preferred.
  • High school diploma or GED required, post-secondary degree is preferred. Additional coursework and/or certified administrative professional is also desired.

Click here for full job description.

For immediate consideration, please send résumé and cover letter to careers@alphachiomega.org

 
 
© 2019 Alpha Chi Omega.  All Rights Reserved.
Alpha Chi Omega Headquarters
5939 Castle Creek Parkway N. Dr.
Indianapolis, IN 46250

Phone: 317.579.5050
Fax: 317.579.5051
Email: info@alphachiomega.org