Career Opportunities

Alpha Chi Omega seeks bright, enthusiastic people to join our staff.

Headquarters Staff Opportunities

Working at Alpha Chi Omega is more than a job. It’s a chance to work with talented coworkers, an opportunity to interact with amazing volunteers and collegians, and a way to make an impact in shaping generations of real, strong women.

Our headquarters is a fast-paced, fun and collegial environment where we live Alpha Chi Omega’s values daily. Several of our positions include opportunities to travel, and all of them allow you to meet and interact with outstanding members across the country through phone, online platforms and in person.

Current Openings

Chapter Consultants | Collegiate Experience | Lifetime Engagement | Education & Leadership Initiatives | Foundation | Housing | Marketing & Communications | Operations | Finance | Information Systems | Executive | Human Resources | Pearl Stone Partners


Collegiate Experience

Member Services Coordinator

Reporting to the director of harm reduction, the member services coordinator will provide administrative and operational support to educational programming, projects, events and member communication. This position will work with the collegiate experience and education and engagement departments and is instrumental in bolstering organizational efficiency and effectiveness.

ESSENTIAL FUNCTIONS AND REQUIREMENTS

  • Provides logistical support for educational programs and events (virtual and in-person) including managing invitations, registrations, responding to inquiries, data tracking and more
  • Cultivates relationships with headquarters staff, volunteers, alumnae and collegiate members
  • Tracks, inventories and orders supplies and collateral materials; accurately maintains inventory
  • Manages a wide variety of administrative support tasks such as sending and receiving mail and email; scanning, printing, mailing and shipping, copying and filing documents; scheduling meetings and calls, etc.
  • Responds to miscellaneous and varied requests from stakeholders with outstanding customer service
  • Writes and edits documents as assigned; conducts research and prepares detailed analytical reports as requested
  • Serves as primary responder for member communication via phone and email
  • Manages membership data and ensures accurate reporting
  • Tracks member participation and engagement
  • Supports member recognition, engagement and stewardship efforts
  • Assists with group travel accommodations using travel management system

KNOWLEDGE, SKILLS AND ABILITIES

  • Professional experience in customer service, administrative and operational support
  • Strong service orientation, professionalism, confidentiality and discretion
  • Strong attention to quality, detail and accuracy
  • Ability to work effectively within a geographically distributed team
  • Collaborative spirit and positive, problem-solving mindset with the ability to work closely with others as a team player
  • Works with a sense of organization and urgency; can manage multiple responsibilities and priorities simultaneously in a rapidly changing environment; and excels in a deadline- and goal-driven organization
  • Demonstrated computer skills with proficiency with Microsoft Office Suite; ability to learn internal systems and required software programs
  • Membership in Alpha Chi Omega or other fraternity/sorority affiliation is preferred
  • Bachelor’s degree in nonprofit management, business, communications or related field preferred; equivalent certifications and/or professional experience will be considered in lieu of bachelor’s degree
Click here for a full job description of the member services coordinator position. For immediate consideration, apply here.
Executive

Executive Manager

Reporting to the chief executive officer, the executive manager manages executive operational functions of the Alpha Chi Omega Enterprise in order to further Alpha Chi Omega’s mission, values and strategic vision. This role also manages projects that support Alpha Chi Omega’s board governance and strategic initiatives. 

ESSENTIAL FUNCTIONS AND REQUIREMENTS

  • Works with chief executive officer to implement the strategic planning process
  • Develops and facilitates the annual process and system for tracking and reporting the progress of the Enterprise strategic plan
  • Manages and optimizes corporate travel program
  • Manages the submission project for industry surveys and registrations
  • Accountable for planning and execution of Enterprise-wide business meeting related components of national convention
  • Manages board recognition programs and coordinates greetings and expressions on behalf of organization
  • Maintains necessary state registrations
  • Manages projects that improve Enterprise performance by gathering, analyzing and interpreting data; researching business and industry trends; and developing initiatives and policies for improved operations
  • Serves as a subject matter expert regarding Enterprise governing documents
  • Provides Enterprise-wide support for board planning, calendaring and Enterprise board events
  • Supports the Fraternity Board of Directors/National Council, National Housing Corporation Board of Directors and the Pearl Stone Partners, LLC Board of Managers in the following ways:
    • Prepares, executes and follows up on monthly board meetings
    • Presents at board meetings, as necessary
    • Liaises to and supports board committees, as assigned
    • Accurately maintains governing documents, updating documents as they are amended
    • Supports board member recruitment and onboarding processes
    • Assists with travel needs and manages associated expense reimbursement
    • Manages Ambassador calendar and provides support as needed
    • Initiates and manages post-board meeting processes and documentation
  • Provides oversight and secondary support and services to the Alpha Chi Omega Foundation Board of Trustees

KNOWLEDGE, SKILLS AND ABILITIES

  • Minimum of five years of progressive, professional experience in project coordination and operational support
  • Proven success in project management, stakeholder support, budgeting, strategic planning and analytical reporting
  • Experience working with remote/offsite workforce personnel and volunteers
  • Strong service orientation, outstanding presentation skills, professionalism, confidentiality and discretion
  • Excellent organization skills, self-discipline, attention to detail and communication skills
  • Works with a sense of urgency, is able to manage multiple initiatives simultaneously in a rapidly changing environment
  • Adept at managing cross-functional teams of staff and volunteers effectively
  • Advanced computer skills and proficiency with Microsoft Office products; technical aptitude to learn internal systems and required packages
  • Membership in Alpha Chi Omega preferred
Click here for a full job description of the executive manager position.
For immediate consideration, apply here.


For general interest and consideration in any future employment opportunities, please send cover letter and resume to careers@alphachiomega.org.

© 2022 Alpha Chi Omega.  All Rights Reserved.
Alpha Chi Omega Headquarters
5635 Castle Creek Parkway N. Dr.
Indianapolis, IN 46250

Phone: 317.579.5050
Fax: 317.579.5051
Email: info@alphachiomega.org