Career Opportunities

Alpha Chi Omega seeks bright, enthusiastic people to join our staff.


 
Headquarters Staff Opportunities
Working at Alpha Chi Omega is more than a job. It’s a chance to work with talented coworkers, an opportunity to interact with amazing volunteers and collegians, and a way to make an impact in shaping generations of real, strong women.
 
Our headquarters is a fast-paced, fun and collegial environment where we live Alpha Chi Omega’s values daily. Several of our positions include opportunities to travel, and all of them allow you to meet and interact with outstanding members across the country through phone, online platforms and in person.
 
 

Current Openings

Chapter Consultants | Collegiate Experience | Lifetime Engagement | Education & Leadership Initiatives | Foundation | Housing | Marketing & Communications | Operations | Finance | Information Systems | Executive | Human Resources | Pearl Stone Partners
 


 Executive

 

Executive Assistant 

The Executive Assistant provides direct administrative support for the chief executive officer and designated governing leadership. This position proactively manages various administrative responsibilities, scheduling, arrangements and event logistics, information preparation, written communication and documentation in such a way that enables the CEO and governing leadership to focus on strategic responsibilities.

Key Duties

  • Serves as executive assistant and primary point of contact for the chief executive officer; ensures effective use of time and interactions with staff and stakeholders.
  • Anticipates executive support needs and proactively prepares materials for meetings, appointments, telephone calls, conferences, correspondence, etc.
  • Manages a wide variety of administrative and executive support tasks such as sending and receiving mail and email; scanning, indexing, faxing, printing, copying and filing documents; scheduling meetings and calls, etc.
  • Manages and maintains CEO calendar; provides executive support for senior staff calendaring as requested.
  • Completes CEO event registration, travel planning and arrangements and associated documentation.
  • Writes and edits documents as assigned; conducts research and prepares detailed analytical reports as requested.
  • Administers contract signature procurement and tracking process.
  • Manages CEO expense reporting and invoice approval process.
  • Maintains confidentiality of sensitive information.
  • Conducts research, analyzes information and summarizes findings.
  • Facilitates staff completion of industry surveys; manages timely submission and communication.
  • Prepares correspondence among industry partners.
  • Supports board members in industry event registration, ambassador travel management and travel arrangements, and preparation of associated documentation.
  • Coordinates contributions, memorials, congratulatory gifts/awards, service awards and recognition for key stakeholders.
  • Creates and reviews board-generated documentation for board meetings.
  • Represents Alpha Chi Omega at appropriate industry and trade groups and events as approved.
  • Promotes a culture of continuous improvement including identification and implementation of best practices and lessons learned.
  • Supports and contributes to identified annual strategic plan initiatives; leading projects as assigned.
  • Embraces technological innovations and seeks ways to improve performance and productivity.
  • Performs other special assignments and responsibilities as assigned.


Skills and Competencies

  • Minimum of three years of experience providing executive-level support is required, experience supporting governing boards is desired.
  • Ability to anticipate executive and board member needs and adapt quickly to change. 
  • Strong critical thinking/analytical skills, collaboration, attention to detail, and organizational skills.
  • Ability to work independently, coordinate multiple tasks and manage time effectively.
  • Outstanding verbal and written communication skills, including presentation skills.
  • Strong pro-active, customer-, and solution-oriented mindset.
  • Ability to work productively with a diverse team and demonstrate leadership.
  • Advanced skills with Microsoft Office 365 and associated applications, including Outlook, Word, Excel, PowerPoint and Skype.
  • Possess acumen with calendar management, travel booking, conference call/meeting scheduling, expense reimbursement, invoice payment, and sensitive document management.
  • Ability to interact effectively via all mediums including phone, video chat, written communication, and in person.
  • Prior employment experience working in a non-profit and/or membership organization is preferred.
  • High school diploma or GED required, post-secondary degree is preferred. Additional coursework and/or certified administrative professional is also desired.

Click here for full job description.

For immediate consideration, please send résumé and cover letter to careers@alphachiomega.org


Foundation

Campaign Project Manager
The Campaign Project Manager is accountable for the project management of the Foundation's capital campaign and is responsible for contributing to the attainment of the campaign's goals. As an integral member of the Foundation team, this position reports directly to the Chief Development Officer.

Key Duties
  • Manages, implements and maintains all aspects of the comprehensive campaign, including the oversight of the campaign plan, timetable and achievement of campaign goals.
  • Generates and delivers meaningful reports reviewing key activities and progress to campaign and Foundation leadership; identifies challenges and concerns, recommends corrective actions and identifies essential campaign activities and goals to be accomplished.
  • Fields incoming communications related to campaign, resolves problems, and liaises with other staff, volunteers and donors.
  • Coordinates the development of campaign-related collateral and marketing materials.
  • Works with CDO, campaign chairs and designated staff to successfully recruit, train and engage campaign volunteer teams.
  • Supports and manages campaign volunteers.
  • Coordinates leadership and major gift cultivation efforts leading to successful closure of campaign gifts.
  • Works with Campaign Recognition & Stewardship Team to develop a stewardship and recognition plan for the campaign.
  • Ensures data related to prospects, donors and cultivation activities are tracked and recorded in a timely manner by staff and campaign volunteers.
  • Works with campaign volunteers to develop a plan and schedule for campaign-related events.
  • Coordinates leadership and major gift prospect identification efforts.
  • Manages the campaign budget in collaboration with the CDO.

Skills and Competencies
  • Five years of professional nonprofit fundraising or similar experience required.
  • Strong service orientation, professionalism, confidentiality and discretion.
  • Attention to detail and accuracy.
  • Excellent organization and communication skills.
  • Works with a sense of urgency, able to manage multiple programs and priorities simultaneously in a rapidly-changing environment, and excels in a deadline-driven environment.
  • Proficiency with Microsoft Office suite required. Experience with iMIS or similar donor management systems preferred.
  • Bachelor’s degree in nonprofit management, business, communications or related field required.

Click here for full job description. 

For immediate consideration, please send résumé and cover letter to careers@alphachiomega.org

 


© 2019 Alpha Chi Omega.  All Rights Reserved.
Alpha Chi Omega Headquarters
5939 Castle Creek Parkway N. Dr.
Indianapolis, IN 46250

Phone: 317.579.5050
Fax: 317.579.5051
Email: info@alphachiomega.org